Email Signature

  1. Select Email Signature sent from Marketing. Press “Ctrl + C” to copy.
  2. Select Settings in the upper right corner.
  3. Select Account in the upper left corner of Settings.
  4. Select Signatures.
  5. Click  New signature, and edit signature name.
  6. In the editing box below the new name, type your signature, press “Ctrl + V” to paste the signature.
  7. Click Save. Double check your signature is selected for “New Messages” and off for “Replies/Forwards.”

  1. Open a new email message.
  2. On the Message menu, select Signature > Signatures.

    Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.



  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
  4. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to create and format your signature text, then copy and paste it into the Edit signature box. You can also use a pre-designed template to create your signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box. 

Notes: 

    • You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.
    • You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.
    • To add images to your signature, see Add a logo or image to your signature.
  2. Under Choose default signature, set the following options. 

In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

You can have a signature automatically added to all new messages. Go to in the New messages drop-down box and select one of your signatures. If you don’t want to automatically add a signature to new messages, choose (none). This option does not add a signature to any messages you reply to or forward. 

  1. You can select to have your signature automatically appear in reply and forward messages. In the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none). 
  1. Choose OK to save your new signature and return to your message. Outlook doesn’t add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You’ll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

Add a logo or image to your signature

If you have a company logo or an image to add to your signature, use the following steps.

  1. Open a new message and then select Signature > Signatures.
  2. In the Select signature to edit box, choose the signature you want to add a logo or image to.
  3. Select the Image icon , locate your image file, and select Insert.
  4. To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.
  5. When you’re done, select OK, then select OK again to save the changes to your signature.

  1. Select Settings  at the top of the page.

  2. Select Mail > Compose and reply.

  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

  4. Select the default signature for new messages and replies.

  5. Select Save when you’re done.